National Yang Ming Chiao Tung University Guidelines for Student Merit and Demerit Procedures and Conduct Assessments National Yang Ming Chiao Tung University Guidelines for Student Merit and Demerit Procedures and Conduct Assessments Article 1 Student conduct assessments are based on the present Guidelines. Article 2 After the implement of the Guidelines, students’ conduct scores are no longer displayed on their report cards. Instead, students must apply for the issuance of a conduct score certificate as required. Article 3 The Guidelines outline standard, fair procedures for all departments when assessing student conduct. Student conduct scores are divided into five letter grades:

Student Accommodation Policy Student Accommodation Policy Amended and resolved in the 1st Meeting of the Student Dorm Committee dated November 17, 2020 Amended and resolved in the 1st Meeting of the Student Affairs dated December 15, 2020 Approval in the 1st Meeting of the Student Dorm Committee, Chiaotung campus, NYCU dated November 02, 2021 Approval in the 1st Meeting of the Student Affairs, Chiaotung campus, NYCU dated December 01, 2022 Approval in the 2nd Meeting of the Student Affairs, Chiaotung campus, NYCU dated May 15, 2023 Approval in the 2nd Meeting of the Student Affairs, Chiaotung campus, NYCU dated May 27, 2024 Approval in the 2nd Meeting of the Student Affairs, Chiaotung campus, NYCU dated May 9, 2025

National Yang Ming Chiao Tung University Guidelines for Lost and Found Items National Yang Ming Chiao Tung University Guidelines for Lost and Found Items 1. To handle lost items found on campus, National Yang Ming Chiao Tung University (hereinafter “the University”) has established the National Yang Ming Chiao Tung University Guidelines for Lost and Found Items (hereinafter “the Guidelines”).

National Yang Ming Chiao Tung University Student Reward and Punishment Guidelines Article 1 These Student Reward and Punishment Guidelines are formulated in accordance with Article 32 of the University Act to encourage students to maintain positive living habits and behaviors that are in line with social expectations. Article 2 The types of student awards are as follows: (1) Commendation (2) Minor merit (3) Major merit Article 3 Students may be given a commendation award under the following circumstances: (1) The student has provided various forms of effective service with enthusiasm. (2) The student has provided commendable assistance to those in need. (3) The student has served as a class officer and had outstanding performance. (4) The student has been proven to have effectively and proactively participated in campus affairs with enthusiasm. (5) The student has participated in various activities, competitions, and service work projects with outstanding performance. (6) The student has organized or participated in clubs or social activities with outstanding performance. (7) The student has exhibited other behaviors worthy of reward that are equivalent to the aforementioned items. Article 4 Students may be given a minor merit award under the following circumstances: (1) The student has effectively and enthusiastically worked hard to organize group activities. (2) The student has been proven to have defended the rights of various groups. (3) The student has participated in various activities, competitions, and service work projects on behalf of the school with outstanding performance. (4) The student has demonstrated an ability to appropriately handle special affairs. (5) The student has served as a class officer with outstanding performance. (6) The student has exhibited other behaviors worthy of reward that are equivalent to the aforementioned items. Article 5 Students may be given a major merit award under the following circumstances: (1) The student has alerted the school to illegal activities and thereby enabled the school to take precautions. (2) The student has participated in various activities, competitions, and service work projects on behalf of the school with outstanding performance or has participated in national or international competitions with outstanding performance and thereby enhanced the school’s reputation. (3) The student has demonstrated exceptional levels of caring for the school or classmates and thereby enhanced the school’s reputation. (4) The student has served as a class officer with outstanding performance and thereby enhanced the academic environment of the school. (5) The student has made significant and commendable contributions to others, the school, and society and can serve as a role model for other students. (6) The student has exhibited other behaviors worthy of reward that are equivalent to the aforementioned items. Article 6 Perpetrators of negative actions shall be offered correctional education in lieu of the punishments listed in the Guidelines. Correctional education may include receiving counseling, admitting to mistakes and apologizing, participating in lectures, completing public service projects, providing compensation, and receiving psychological counseling. Perpetrators who refuse or fail to complete the correctional education programs they have been assigned within the assigned period shall receive equivalent punishment in accordance with the Guidelines. Article 7 The types of student punishments are as follows: (1) Warning (2) Minor demerit (3) Major demerit (4) Expulsion (5) Withdrawal of student status Article 8 Students may be given a warning under the following circumstances: (1) The student has unlawfully possessed others’ property or caused non-serious damage to public property. (2) The student has committed minor insulation, defamation, or bullying. (3) The student has inappropriately hung announcements, posters, or promotional materials and defaced school property. (4) The student smoked (including imitation tobacco products and the designated tobacco products) on campus and continued to do so after repeated warnings were provided. (5) The student caused a minor public disturbance. (6) The student used a power source on campus for electronics in violation of school regulations. (7) The student has caused minor harm to the school’s reputation or the rights and interests of others. (8) The student has misused another person’s credentials or lent their own credentials to another person. (9) The student has failed to abide by rules, announcements, notices, and other school regulations and impeded administrative work. (10) The student has violated regulations regarding motor vehicles, caused an accident, or ridden a scooter or motorcycle without a helmet on campus. (11) The student has openly sold alcoholic beverages on campus without approval from the Office of Student Affairs. (12) The student has caused minor harm to public safety because of negligence. (13) The student has prompted others to respond to attendance calls in their place or responded to attendance calls in place of others. (14) The student has tampered with, covered up, damaged, or torn up posted notices; has harmed the rights and interests of individuals or groups; and has continued to do so after being given repeated warnings. (15) The student has committed minor acts of sexual harassment or sexual bullying, has been found guilty by the Gender Equality Education Committee, and has expressed remorse. (16) The student has caused minor interference in the lives of others through stalking, sending harassing e-mails, or other methods against the will of the individuals. (17) The student has committed minor violations with respect to the rules regarding examinations or has caused minor interference to other examinees. (18) The student has been involved in minor cases regarding research ethics and has been found guilty by the Student Research Ethics Committee. (19) The student has committed other punishable conduct equivalent to the aforementioned items. Article 9 Students may be given a minor demerit under the following circumstances: (1) The student has committed nonminor violations of the items listed in Article 8 or repeatedly committed violations. (2) The student has committed major insulation, defamation, or bullying. (3) The student has committed minor violence or fought with others. (4) The student has inflated or misappropriated public funds. (5) The student has caused major interference in teaching and disrupted school operations. (6) The student has committed a major violation of the regulations related to Internet use, information security, and intellectual property rights. (7) The student has participated in gambling with money in public spaces and continued to do so after being given repeated warnings. (8) The student has entered the research rooms or dormitories of others without reasonable cause or has searched through or opened others’ private possessions, including computer data. (9) The student has committed a major violation of the school’s public space and dormitory regulations. (10) The student has committed minor acts of sexual harassment or sexual bullying and has been found guilty by the Gender Equality Education Committee. (11) The student has caused major interference in the lives of others through stalking, sending e-mails, or other methods against the will of individuals. (12) The student has committed major violations with respect to the rules regarding examinations or has caused major interference to other examinees. (13) The student has participated in minor cheating during examinations. (14) The student has committed theft which causes lighter consequences. (15) The student has been involved in somewhat major cases regarding research ethics and has been found guilty by the Student Research Ethics Committee. (16) The student has committed other punishable conduct equivalent to the aforementioned items. Article 10 Students may be given a major demerit under the following circumstances: (1) The student has committed major violations of the items listed in Article 9 (excluding the first item) or committed violations repeatedly. (2) The student has committed extremely serious insulation, defamation, or bullying. (3) The student has participated in extremely serious violence against others or fighting. (4) The student has committed theft, embezzlement, occupation of others’ property, or corruption. (5) The student has forged or tampered with credentials for personal use. (6) The student has held or been in possession of dangerous items or illegally been in possession of items that have been prohibited on campus. (7) The student has committed a major violation of the law and been convicted by official legal agencies or the school. (8) The student has hosted gatherings on campus for the purpose of causing trouble and major interference with teaching or school administration. (9) The student has committed major acts of sexual harassment or sexual bullying and has been found guilty by the Gender Equality Education Committee. (10) The student has been convicted of sexual assault at a Gender Equality Education Committee meeting. (11) The student has modified their grades, student status, or other data without authorization. (12) The student has participated in major cheating during examinations. (13) The student has been involved in a major case related to research ethics and been found guilty by the Student Research Ethics Committee. (14) The student has committed other punishable conduct equivalent to the aforementioned items. Article 11 Students may be subject to expulsion under the following circumstances: (1) The student has committed even one of the major violations listed in Article 11 (excluding the first item) or committed violations repeatedly. (2) The student has participated in even one major act of violence or fight. (3) The student has accumulated three major demerits over their period of study. (4) The student has smoked, injected, possessed, or sold illegal drugs or other narcotics. (5) The student has intentionally set a fire and endangered public safety. (6) The student has received a failing grade for conduct. (7) The student has been convicted of extremely serious sexual harassment or sexual bullying at a Gender Equality Education Committee meeting. (8) The student has been convicted of major sexual assault at a Gender Equality Education Committee meeting. (9) The student has asked another person to take an examination in their place or been involved in collective cheating. (10) The student has made major modifications to their grades, student status, or other data without authorization. (11) The student has been involved in extremely serious cases related to research ethics and been found guilty by the Student Research Ethics Committee. (12) The student has committed other punishable conduct equivalent to the aforementioned items. Article 12 A student’s student status may be revoked under the following circumstances (students who have had their student status revoked shall not be issued any documents related to their studies at this school): (1) The student has committed any of the major violations listed in Article 12. (2) The student has committed a major violation of the Criminal Code and been convicted by the judiciary. (3) The student has misused, forged, or falsified credentials, documents, or their academic background or work experience and thereby harmed the school’s reputation. Article 13 Students participating in internship courses may be issued punishments in accordance with the code of ethics and the seriousness of the circumstances: (1) Students who have failed to perform their duties in accordance with school regulations and caused damage to the rights and interests of others shall be issued a minor demerit at the least. (2) Students who have used their authority to cause harm to others shall be issued a major demerit at the least. Article 14 Procedures: (1) Rewards and punishments shall be applied for by the relevant personnel by filing a student reward and punishment form with the Division of Student Assistance. All commendations, minor merits, warnings, and minor demerits shall be approved by the head of the Office of Student Affairs. Rewards and punishments above the level of major merits and demerits shall be confirmed by the Student Reward and Punishment Committee and approved by the President. (2) Students who have violated the Student Reward and Punishment Guidelines, have been given a warning or minor demerit, and feel remorse for their conduct can apply for punishment cancellation in accordance with the following regulations. i. Students may apply to the Division of Student Assistance for punishment cancellation after receiving approval from their instructor and the original agent who recommended the punishment by no later than 1 month after the start of the subsequent semester. ii. Students who have been given a warning or a minor demerit shall complete service work (i.e., campus cleanup or public affairs assistance) for 4 and 12 hours, respectively. iii. The punishment record may be cancelled after the student passes a campus service evaluation. (3) Student rewards and punishments accumulate over the course of study, not each semester. Students may not apply for punishment cancellation if they receive a major demerit, detention, expulsion, or are revoked of their student status, and the records for these punishments shall not be cancelled. (4) Students who have violated the Guidelines and proactively reported their violation before the school is aware of it and who express remorse over their actions may be exempted from punishment or receive mitigated punishment (excluding those who have violated the Criminal Code). (5) Students who have deliberately damaged or destroyed public property shall restore the property to its original state or compensate the school at the item’s current price after verifying the price with the relevant authorities. (6) Students who have intentionally provided false evidence or information during an investigation shall be given a more severe punishment upon being found guilty by the Student Reward and Punishment Committee of violating school regulations. (7) Students’ rewards and punishments shall be handled in accordance with the Articles of the Guidelines. In addition, the Student Reward and Punishment Committee and the Office of Student Affairs shall adjust punishment according to the student’s age, year of study, motivations, purpose, attitude, means, and conduct and the consequences of their conduct. Adjustments to the punishment shall be approved by a two-thirds majority in the Student Reward and Punishment Committee. (8) Points shall be added or deducted from students’ conduct grades according to the rewards and punishments they receive in each semester. (9) Cases regarding rewards and punishments shall be closed after the standard procedures are completed. However, cases in which evidence or information was missing shall be reviewed. (10) Students punished with a major merit, detention, or expulsion or have their student status revoked shall be notified that they will be required to present a defense in a Student Reward and Punishment Committee meeting and be questioned. (11) Students, the Students’ Association, and other student self-governance organizations (hereinafter referred to as the “appellants”) shall file an appeal to the school in accordance with relevant regulations if they believe the school’s punishments, measures, or resolutions to be illegal or inappropriate and injurious to the rights of the students or stakeholders. (12) Students involved in cases related to research ethics, sexual assault, sexual harassment, and sexual bullying that are reviewed or closed after their graduation shall be assigned punishments in accordance with the Guidelines, and their conduct grades for the relevant semesters shall be recalculated. Article 15 The Guidelines and the amendments thereto shall be implemented upon approval by the Student Reward and Punishment Committee and the President and reported to the Ministry of Education.

National Yang Ming Chiao Tung University Student Leave Regulations Types of leave:  Sick leave (including outbreak prevention leave)  Personal leave  Bereavement leave  Official leave  Maternity (paternity) leave  Menstrual leave  Marriage leave  Indigenous ceremonial leave  Mental health leave  Leave regulations:  For all types of leave except menstrual leave and mental health leave, relevant proof must be submitted. However, during examination periods, leave shall be handled in accordance with Subparagraph 3, Paragraph 1, Article 3, of the National Yang Ming Chiao Tung University Regulations on Student Leave (hereinafter the Regulations). Applications for leave, excluding applications for sick leave and maternity (paternity) leave, shall be submitted for approval in advance. If a student cannot do so beforehand because of special circumstances, they shall complete the application procedure within three days following their final day of absence. Students who cannot apply for sick leave may entrust another student to do so. To apply for official leave, relevant documentary proof, such as photocopies of official documents approved by the competent authority, must be submitted. Upon approval, the duration of official leave shall be deemed as normal attendance. Students are entitled to one day of menstrual leave every month. To apply for indigenous ceremonial leave, a household registration transcript or a notice from the government specifying the date of each indigenous group’s ceremonies must be submitted. Students are entitled to one day of indigenous ceremonial leave for each indigenous group. Students who experience difficulties attending classes because of reasons related to psychological or mental health may apply for mental health leave. Leave procedure and authority to approve leave: Leave applications shall be submitted through the Student Leave Management System or by using the Student Leave Form under special circumstances. An applicant shall specify details such as the duration of leave and the reasons for leave in the form, attach supporting documents, and obtain the approval of their course instructor. Applications for 7 or fewer days of leave shall be approved by the Department Chair; applications for 8 or more days of leave shall be approved by the Dean of Student Affairs. (2) Applications for mental health leave may be directly submitted through the Student Leave Management System and shall be filed for reference by the 1st and 2nd Divisions of Student Assistance; the Student Leave Management System shall automatically issue a letter of notification to a student’s mentor and course instructor to ensure that the student receives proper support. If necessary, the student shall be referred to the Mental Health and Counseling Center, where they can receive care and assistance from psychologists. If a student applies for mental health leave for the second time in a semester or applies to take more than two days off to address mental health needs, the Student Leave Management System shall issue a letter of notification to the Mental Health and Counseling Center regarding follow-up care. (3) Students are generally not allowed to take leave during the midterm and final exam periods of the university. However, exceptions may be made for a student who cannot attend an exam because of a severe illness, emergency, or unforeseen contingency. In such cases, students must provide relevant supporting documents when submitting their leave application. The course instructors and the director of an academic unit have the authority to approve applications to take leave during the midterm and final exam period. (4) After a leave approval is granted, the Student Leave Management System automatically issues a letter of notification to the student applicant and their course instructor, mentor, and department chair. (5) Students who apply for leave by using the Student Leave Application Form shall submit their approved application to the 1st and 2nd Divisions of Student Assistance for registration within three days. Failure to do so will result in a truancy record. 4. If a student returns to school before the end of their approved leave period, they may cancel their remaining leave at the 1st and 2nd Divisions of Student Assistance. If a student is absent from school without following the proper leave procedure or without receiving approval for their leave application, this situation shall result in a truancy record. 5. The Regulations and any amendments thereto shall take effect upon their approval at a Student Affairs Meeting.

Instructions for dormitory venue reservation system National Yang Ming Chiao Tung University Instructions for dormitory venue reservation system Important guidelines for making reservations: 1. Opening hours ➢ Audio-visual venues NARRATOR and TYLER: 8:00 ~ 23:00. ➢ Shared kitchenette : 7:00 ~ 22:00. 2. Reservations ➢ Reservations can be made within 14 days ➢ The maximum time of using any space per day is 2 hours, and the total number of hours that can be reserved in a day is 4 hours. ➢ Please pay attention to the time limit, do not overstay your reserved time (public charitable events included), and respect the rights of other users. 3. Terms of use ➢ If users making reservations are unable to come for any reason, please cancel the reservation. Users who fail to cancel your reservation, or late for up to 15 minutes will be considered as a no-show, and your reservation privileges will be suspended for 30 days. ➢ Do not occupy the space with your personal belongings. ➢ Before leaving, please make sure to place garbage in the specified trash bins, return the tables and chairs to their places, turn off all electronical devices, including TV, lights, fans, and air conditioners. ➢ Anyone who finds irregularities please report to the dormitory administrator at 0963-565-503 or TA of Dorm 12. ➢ It is everyone’s shared responsibility to comply with all the regulations when using all facilities in the dorm, and respect the right of other users. For more details, please refer to “Student Activity Area Management Regulations”. Operating

Southern District Management Regulations for Public Space National Yang Ming Chiao Tung University Southern District Management Regulations for Public Space I.The purpose of the following regulations is to enforce the management of the public space of the Social Center hereinafter referred to as the Center) II.The Center is specifically available for the dorm residents. For the following groups and events, s pace excluding aud io and conference rooms ) can be reserved through applications in wri ting. (1) Activities organized by the administrative unit of the university or the autonomous organizations of the district. (2) Activities arranged by the residents of the district. Activities ought to be non commercial activities, and applications must be submitted 2 weeks in advance. III.R eservations can be completed through:

Accommodation Regulations for Summer Camps and Exchange Students Accommodation Regulations for Summer Camps and Exchange Students Article 1 The Regulations for the Yang Ming campus of the National Yang Ming Chiao Tung University (hereinafter referred to as “the Campus”) are formulated to improve management efficiency in relation to the accommodation for summer camps and exchange students and to ensure safety and accommodation quality

National Yang Ming Chiao Tung University Student Pregnancy Counseling and Assistance Plan National Yang Ming Chiao Tung University Student Pregnancy Counseling and Assistance Plan Article 1 In accordance with Article 14-1 of the Gender Equity Education Act, educational institutions shall proactively protect the right of pregnant students to receive education and provide them with the necessary assistance.

Regulations for Management of Student Dormitories at National Yang-Ming Chiao Tung University, Yang-Ming Campus Regulations for Management of Student Dormitories at National Yang-Ming Chiao Tung University, Yang-Ming Campus

National Yang Ming Chiao Tung University Regulations on Establishing and Advising Student Self-Governing Organizations National Yang Ming Chiao Tung University Regulations on Establishing and Advising Student Self-Governing Organizations Article 1 Legal Source These regulations are established in accordance with Article 33 of the University Act and Article 50 of the National Yang Ming Chiao Tung University (hereafter “NYCU”) charter and bylaws for the purpose of advising student self-governing organizations, practicing principles of self-governance, fostering democratic literacy, enhancing campus communications, and promoting a spirit of service.

National Yang Ming Chiao Tung University Guidelines for Winter and Summer Vacation Camps National Yang Ming Chiao Tung University Guidelines for Winter and Summer Vacation Camps Article 1 These guidelines were established to assist students in hosting winter and summer vacation camps, maintain a quiet environment on the university campus during the camps, and ensure that students follow university

National Yang Ming Chiao Tung University Regulations for the Establishment and Supervision of Student Clubs National Yang Ming Chiao Tung University Regulations for the Establishment and Supervision of Student Clubs Article 1 These regulations were established to encourage self-directed learning and holistic development among students, manage the supervision of student clubs, and ensure the effective utilization of resources in accordance with Article 50 of the university organization regulations. Article 2 Student clubs (hereinafter “clubs”) must be established in accordance with Article 4 of these regulations. Clubs can be academic, art-related, service-oriented, recreational, athletic, or general. Clubs are supervised by the Extracurricular Activities Section (EAS). Clubs established under special circumstances or to assist administrative, educational,

Guidelines on National Yang Ming Chiao Tung University Student Group Insurance Guidelines on National Yang Ming Chiao Tung University Student Group Insurance Article 1 In accordance with Article 34 of the University Act, that each university shall arrange group insurance for its students, exercise the function of social support, and seek compensation for the financial loss students’ family encounters when the students are ill or experience accidents, National Yang Ming Chiao Tung University (hereinafter referred to as “NYCU”) established these guidelines. Article 2 Students with the student status (including student teachers) from NYCU may join the student group insurance (hereinafter referred to as the “insurance”) and become the insured.

National Yang Ming Chiao Tung University Guidelines for Establishing the Student Merit and Demerit Committee National Yang Ming Chiao Tung University Guidelines for Establishing the Student Merit and Demerit Committee Article 1 The Student Merit and Demerit Committee (hereinafter referred to as the Committee) is established to protect students’ rights regarding merits and demerits during their enrollment at the University. Article 2 The Committee comprises the following members: 1. Ex-officio members: Dean of Student Affairs, Vice Dean of Student Affairs, Dean of Academic Affairs, Director of the Mental Health and Counseling Center, Chief of the First Division of Student Assistance, and the Second Division of Student Assistance.